MAIWALD.SYSTEMS — COTS REPLACEMENT
We replace off-the-shelf software with custom-built solutions — cutting your licensing costs by half while removing the limitations that hold your team back.
THE HIDDEN COST OF "OFF THE SHELF"
Enterprise SaaS is priced for the full feature set. You're subsidizing capabilities you'll never touch — and the vendor knows it.
SaaS renewal inflation hit 12.2% in 2024 — 5× general CPI. Your $10M portfolio becomes $15.6M in four years with zero added value.
Your data, workflows, and integrations are designed to keep you captive. The switching cost is the product.
Off-the-shelf means one-size-fits-all. Your team builds workarounds on top of workarounds — the real TCO is hidden in their time.
THE NUMBERS
Enterprise software spend is growing in ways that cannot be justified by value delivered. 2024–2025 market data — not projections.
A 12.2% annual price increase is a structural cost multiplier. A $10M software portfolio at SaaS inflation becomes a $15.6M obligation in four years — with no improvement in value delivered. And 60% of vendors deliberately obscure these increases through AI feature bundling.
30–50% of enterprise SaaS licences go unused — representing $18–21M in average annual waste per enterprise. Total cost of ownership reaches 2–3× the licence cost within two years when implementation, admin, and customisation are counted.
COMPARE THE ECONOMICS
Large enterprise, 3,000 seats. Sourced vendor pricing. Total cost of ownership — not just license fees.
57% savings — $15.8M over 5 years
YOUR TARGET
Reduction in Recurring IT Spend
The total cost of COTS is more than the license fee. Factor in support, integration, workarounds, and training — the real number is 2–3× what's on the invoice. We target a 50% reduction in that total recurring spend within the first year.
THE MATH
WHAT WE REPLACE
SAP peripheral modules, Oracle edge functions
Not the transactional core — the reporting, workflow, and coordination layers built on top of it.
Salesforce (non-core), HubSpot
TCO reaches 2–3× license within 2 years. The non-core layer is the highest-ROI target.
Jira, Asana, Monday.com
Bounded scope, well-understood data model. Fastest custom replacement cycle.
Workday modules, BambooHR
High per-seat cost; many features unused. Custom HR tools matched to actual processes deliver more for less.
ServiceNow, Zendesk
Well-documented process logic, bounded integrations. High-confidence replacement candidate.
Tableau, operational dashboards
Among the fastest custom rebuilds — data model is known, user surface is controlled, ROI is immediate.
OUR APPROACH
2–3 weeks
We analyze what you're actually using vs. what you're paying for. Feature utilization, seat analysis, integration mapping. Most companies are surprised by the gap.
2–4 weeks
What to build custom, what to keep, what to sunset. A clear plan with realistic timelines, cost projections, and risk assessment. Board-ready.
6–16 weeks per system
Purpose-built software tailored to your actual needs. Short sprints, measurable milestones. No feature bloat, no license fees, full ownership from day one.
HOW WE WORK
No hourly billing. Audit has a fixed price. Each replacement is scoped and priced before we start. No surprises.
Everything we build is yours. Source code, infrastructure, documentation. No recurring fees, no vendor lock-in, no dependency on us.
We track the before/after on every replacement. License costs eliminated, processes streamlined, team time recovered. Real numbers.
THE FIRST STEP
A 2–3 week audit that maps what you're paying, what you're using, and where the biggest savings opportunities are. Fixed price, no commitment beyond the audit.
Book an Intro Callole@maiwald-systems.com